1. Registry owner
Karelia-ammattikorkeakoulun opiskelijakunta POKA
Student Union POKA of Karelia University of Applied Sciences
Tikkarinne 9, 80200 JOENSUU
Karjalankatu 3, 80200 JOENSUU
Finland
Business ID: 2049486-1
2. Contact details
Nina Yletyinen
Executive Director
mobile +358 44 060 6472
[email protected]
3. Registry Title
Member Registry of the Student Union of the Karelia University of Applied Sciences
4. Reasons for Data
The retention and use of the register is mainly based on the statutory requirements towards the members of student union in the Section 41 of the Universities of Applied Sciences Act (932/2014) and Personal Data Act (523/1999) 8§ 5. access requirement: membership relations.
5. Reasons for Data Processing
Associations Act (503/1989) 11§ member listing.
6. What the registry includes
First name
Surname
Social security number
Postal address
Postal code
Post office
Home municipality
Home country
Phone number
Karelia UAS Email address
Student type
Student number
Degree Programme
Starting Year of the studies
Starting Semester of the Studies
Campus
Completed Membership Fees
Permission to use member’s information for marketing purposes
Picture
Information on presence/absence enrolments in Karelia UAS
Ordering and prosessing history of the student card
Prosessing history of members data
7. Where the information comes
The information is provided by the members themselves via online form. Personal data is checked and updated from the study register of the University of Applied Sciences with an authorization granted by the member.
8. Transferring Data in general
Personal data may be disclosed to public officials within the limits permitted by law. In addition, personal data may be disclosed to, for example: Feed Cowboy Oy (Slice.fi) and Pivo Wallet Oy for the purpose of creating and using an electronic student card and confirming the student status.
Non-regular data disclosure
The student may, when joining as a member, agree that his / her name and address information can be used for direct marketing purposes. The transfer of data to direct marketing will never happen automatically, but on a case-by-case basis, by the system administrators. Only the data of those members who have given their consent will be disclosed. The partners do not disclose personal information to third parties.
Regular disclosure of information and transfer of data outside the EU or the European Economic Area
The data will not be given or transferred outside of EU or economic region of Europe.
9. Security of the Data
Only designated Student Union employees and associates as well as companies (and employees of the companies) commissioned by the Student Union have the right to access the membership register.
There are different levels of access rights and each user is only able to access and view data that is necessary for their tasks. Each user has their own username and password that are required while logging in.
10. The Right to Check One’s Information
Every member has the right to know what personal data is recorded in the membership register referred in this registration description. Everyone is also able to check that there are no data concerning them in this register.
The data can be checked once in a year without a charge. A request for data check-up has to be signed and personally delivered or delivered in another secured manner to the address of the Student Union.
The data can also be checked by visiting the Student Union office in person. There will be an ID check-up before any data is given.
The right to check-up data can only be denied in a case of exception. If the right to check-up data is denied a written letter of denial will be given. The person
in question has the right to contact Data Protection Ombudsman who will settle the case: The Office of Data Protection Ombudsman, PL 315, 00181 HELSINKI.
The Student Union corrects, supplies and deletes incorrect, unnecessary, defective and outdated data from the register. A request for a revised decision concerning data can be done by sending it to the Student Union’s address or by visiting the office in person. The ID of the person will be checked.
If the correction of data is denied a written letter of denial will be given. The person in question has the right to contact Data Protection Ombudsman who will
settle the case: The Office of Data Protection Ombudsman, PL 315, 00181 HELSINKI.